Spreadsheet Tip: Split Text to Columns

Lesson Summary

1. Highlighting Columns: Start by highlighting the column with the data you want to split. This step is crucial as it tells the spreadsheet which data to process.
2. Accessing the Tool: Navigate to the "Data" menu and select "Split Text to Columns." This feature is designed to separate text within cells based on a specified delimiter.
3. Automatic Detection: The tool often detects common delimiters like commas automatically, making it easy to split data such as names or addresses.
4. Choosing Custom Delimiters: If the default delimiter isn’t suitable, you can manually select other delimiters such as spaces, semicolons, or even custom characters to split the data accordingly.
5. Applying Changes: Once the delimiter is set, the tool will split the combined data into separate columns, organizing each piece of data into its own column.
6. Using Spaces as Delimiters: For data separated by spaces, select "Space" as the delimiter. The tool will then create a new column for each word or term.
7. Reviewing Results: Check the newly created columns to ensure the data has been split correctly and each piece of information is in its appropriate column.
8. Exporting Data: After organizing your data, export the cleaned dataset as a CSV file by going to "File" > "Download" > "Comma-separated values (CSV)." This format is widely compatible with databases and other applications.
9. Preparing for Import: Use the CSV file to import the cleaned data into your contact database.

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